CCCC Membership Registration - Terms and Conditions

Permissions

By registering to become a member of CCCC, you agree to give permission for CCCC to:

  • store, process and use the personal information your provide in the membership registration sign-up form (Spond)
  • use the personal information you provide in the membership registration sign-up form (Spond) to advise you about issues, information or CCCC events that CCCC believes you will be interested in
  • use the personal information you provide in the membership registration sign-up form (Spond) to register a player on the CCCC Play Cricket website & request that any previous club that has registered the player to their Play Cricket website, remove the player from their respective play cricket website asap

You understand that at any time you can ask to inspect, amend or delete your data, held by CCCC, and ask for it to no longer be used and/or stored.

Membership Declaration

By registering to become a member of CCCC, you agree to the child/children in your care, listed on the membership registration sign-up form(s) (Spond), taking part in the activities of CCCC. You also understand that in the event of injury or illness, all reasonable steps will be taken by CCCC to contact you, and to deal with any injury/illness appropriately.

Data Privacy Notice (GDPR)

What Is Your Personal Data?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the club’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who Are We?

Jonny Kent of CCCC has been appointed as the Data Controller (contact details below).  He decides how your personal data is processed and for what purposes.

How Does CCCC Process Your Personal Data?

CCCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

    • To administer membership records;
    • To inform you of news, events, activities and services running at, or being promoted by, CCCC;
    • To manage our employees and volunteers;
    • To collect money owed, maintain our accounts and financial records;
    • To fundraise and promote the interests of the club;

What Is The Legal Basis For CCCC Processing Your Personal Data? 

    • Your explicit consent so that we can keep you informed about news, events, activities and services and to process match fees, registration fees, donations and other payments.
    • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
    • Processing is carried out provided that: –
      • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
      • there is no disclosure to a third party without consent.

Does CCCC Share Your Personal Data?

Your personal data will be treated as strictly confidential and will only be shared with other members of CCCC in order to carry out a service to other club members or for purposes connected with the club. We will only share your data with third parties outside of CCCC with your consent.

How Long Does CCCC Keep Your Personal Data?

We keep data for as long as you remain involved with CCCC or until you request that we remove it.

Your Rights And Your Personal Data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

    • The right to request a copy of the personal data which CCCC holds about you;
    • The right to request that CCCC corrects any personal data if it is found to be inaccurate or out of date;
    • The right to request that your personal data is erased where it is no longer necessary for CCCC to retain such data;
    • The right to withdraw your consent to the processing at any time
    • The right to request that CCCC’s Data Controller provides you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable.
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
    • The right to object to the processing of your personal data.
    • The right to lodge a complaint with the Information Commissioner’s Office*

Further Processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact CCCC’s Data Controller Jonny Kent.

(You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.)

CCCC Code of Conduct

City of Cambridge Cricket Club (here after known as CCCC) is fully committed to safeguarding and promoting the well being of all its members. CCCC  believes that it is important that members, coaches, administrators and parents, carers or guardians associated with the club should, at all times, show respect and understanding for the safety and welfare of others.

Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with, the club’s Welfare Officer, Clare Gordon. If you or your child would like to contact Clare please send an email to welfare@cityofcambridgecc.co.uk.

As a member of CCCC, you are expected to abide by the following Code of Conduct:

    • All members must play within the rules and respect officials and their decisions.
    • All members must respect the rights, dignity and worth of all participants regardless of gender, disability, race, cultural background, religion or sexuality of sexual identity.
    • Members should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.
    • Members must wear suitable kit – including the required protective equipment – for training and match sessions, as agreed with the coach/team manager.
    • Members must pay any fees for registration, matches, training or events promptly.
    • Members are not allowed to smoke on club premises or whilst representing the club at competitions.
    • Members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.

CCCC Safe Hands Policy

CCCC has adopted the England and Wales Cricket Board “Safe Hands” policy. The purpose of the policy is to ensure that young people (under 18s) who play cricket have a safe and positive experience.  To assist the club in continuing to provide a safe environment for young people to enjoy their cricket.  The club has also carried out checks with the Disclosure and Barring Service (formerly the Criminal Records Bureau) on club members who will be closely involved with young people at the club.

Please be assured that these measures have been undertaken because we believe that they are an appropriate measure – not because of a problem within the club or Cambridgeshire Cricket generally.

Can you please read the club policies in respect of transport, changing and photography and video (below) and tick the agree boxes to show that you have read, understood and agree to abide by these policies.

Policy 1: Transport to Matches and Practice Sessions

CCCC policy is that parents/guardians or other responsible adults are responsible for safely transporting players to and from all matches and practice sessions. Coaches and team managers are not able to take children to matches or training sessions.

Policy 2: Club Changing Policy

Children should arrive for all training sessions and fixtures in their appropriate cricket/sports kit. If children need to get changed on site, supervision of this is the responsibility of their parent or guardian. As we are a fair-weather sport, children are not anticipated to be too dirty or muddy when they finish and therefore it is assumed all showering and changing needed for the children will be done at home.

Policy 3 Photography and Video

Whilst it is not the club’s intention to prevent parents or guardians from taking pictures of, or filming, their young player whilst engaged in the club’s cricketing activities the following guidelines will be followed before pictures or filming are taken by persons other than the relevant parent or guardian. Any photos that are taken by parents or guardians that include other children in the picture should not be uploaded onto any form of social media.

Parents’/guardians’ consent must be given (see below) before photographs or images of their young player are taken at matches, training or club related activities (e.g. award ceremonies). Should an opposing side wish to take photographs or images, then they will be advised of any young player for whom consent has not been given; young players will also be advised when this is happening. Should they have any concerns, these should be reported to the Coach or Team Manager.

If any concerns are raised regarding inappropriate or intrusive photography the club’s Welfare Officer (Clare Gordon) or Deputy Welfare Officer are to be informed.

Should the club wish to use the photograph of a young player on the web, via the media, yearbooks or club publications, the consent of the parents, guardian and the young player will be obtained in advance. The photograph to be used will also be shown to the parents and young player. The name of the young player will not be given when such photographs are used.

Policy 4 Safety Equipment & Sun Protection

CCCC endorses the new guidance given by the ECB regarding helmets (www.ecb.co.uk/helmets), which is as follows:

The ECB strongly recommends that all adult recreational cricketers should wear helmets for certain activities, preferably which meet the most recent British Safety Standard (BS7928:2013). This recommendation applies to batting against all types of bowling, wicket-keepers standing up to the wicket (who may as an alternative wear face protectors) and fielders fielding closer than eight yards from the batsman’s middle stump, except behind the wicket on the off side.

The position in relation to u18s…. is governed by the ‘ECB Guidance on the Wearing of Cricket Helmets by Young Players’ (www.ecb.co.uk/youngplayershelmetguidance). In essence, batsmen and wicket-keepers standing up to the stumps must wear head protection when playing or practising.”

Could parents ensure sun cream is applied to children prior to training sessions or matches, and that they have a water bottle with them. Coaches and managers are not able to apply sun cream.

Code of Conduct Agreement

By registering to become a member of CCCC, you agree that:

  • You have read, and agree to abide by, the City of Cambridge Cricket Club Code of Conduct as detailed above.
  • You have legal responsibility for the child/children listed on the membership registration sign-up form(s) (Spond), and that you are entitled to give this consent. You confirm that you understand and accept the club’s policy on transportation to and from matches and training sessions.
  • You have legal responsibility for the child/children listed on the membership registration sign-up form(s) (Spond), and that you are entitled to give this consent. I confirm that I understand and accept the club’s changing policy and, if the participate in any adult cricket, they will change at home.
  • You have legal responsibility for the child/children listed on the membership registration sign-up form(s) (Spond), and that you are entitled to give this consent. I confirm that I understand and accept the club’s policy on safety equipment and sun protection.